Updated: Aug 14, 2018
Interested in being an officer in 2018 for JETAA Chicago ? Fantastic! All positions (except Treasurer) are open. You can find a brief description of what officer is responsible for below.
When you're ready, please submit your platform through this Google form. Platforms are due by September 1, 2018 - 9:00 am CDT.
That's it! Pretty simple, right? Any questions can be directed to firstname.lastname@example.org.
The President is responsible for the organization as a whole and making sure the board is working to fulfill the mission of JETAA Chicago. This includes making sure paperwork is in order, managing the board, and supporting the events of JETAA. It also includes liaising with members of JETAA and the Japan community in Chicago. The President also communicates regularly with MOFA, CLAIR, USJETAA and JETAAUSA.
The Vice President supports his or her fellow officers and the membership-at-large in fulfilling the mission of JETAA Chicago. This includes leading meetings, attending events, and monitoring activities to ensure a smooth process for the organization as a whole. The Vice President is also required to fulfill the duties of the President, Treasurer and Secretary should there be a time when they are unable to do so; this includes, but is not limited to, all of the responsibilities outlined in the respective position descriptions.
The treasurer is responsible for keeping the chapter within the budget, track donations, event expenses and event attendance throughout the year. In February the treasurer turns in proof of expenses and activities held the previous year that use GiA funds and in June they are responsible for proposing the chapter’s expenses for the upcoming year. Making sure both reports are done accurately and in a timely manner ensures that the chapter stays active and in turn can offer support to outgoing JETs and alumni.
The Junior Treasurer is a one year position that eventually leads to the two-year treasurer position. The Junior Treasurer will shadow the treasurer and learn the role. They will also help with paperwork and any other tasks delineated by the treasurer.
The Secretary is responsible for taking minutes during board meetings and monthly member meetings. The Secretary also edits the minutes, sends them to the board for approval and to the JET Program Coordinators at the Consulate General of Japan in Chicago for record keeping.
The Activities Coordinator is responsible for planning events for JETAA members ranging from sports clubs to quarterly dinners. The Activities Coordinator works to ensure that there are a wide range of activities with outside organizations, as well as within JETAA Chicago. Quarterly ‘Nihongo Dake’ dinners are planned by the Activities Coordinator.
The Marketing Coordinator handles JETAA Chicago’s presence on and offline. This includes social media posts, the monthly newsletter, website content, and event collateral. Helping promote Japan-related content to the community and returning the favor for others is key to maintaining visibility and strong communal ties.
The Networking Coordinator works to connect alumni with each other and with opportunities in the area. Promoting networking both within the group and with outside groups by creating events such as “meishi exchanges” and collaborating with Japanese organizations in the area.
The Outreach Coordinator works to actively engage the people of JETAA. They help support the community marketing and operations strategies with programs for a diverse alumni base. Encourage and empower active/inactive alumni to get involved and serve as a connector to help build relationships that cultivate organizational growth and longevity. Responsible for coordinating the Outgoing JET initiatives, the Survival Series (3-5 events).
The Philanthropy Coordinator is responsible for fundraising efforts for JETAA Chicago. This includes soliciting donations, planning fundraisers, and working with the treasurer to ensure JETAA Chicago sends thank you letters and maintains relationships with donors. The Philanthropy Coordinator would also work with other board members to ensure that the annual Shinnenkai is a successful fundraiser.
*To run for President, you must have spent at least one year on the board.
**The Treasurer position is a two-year term.